Cyber threats don’t discriminate based on organization size or budget. In fact, non-profits are increasingly targeted by cybercriminals who view them as having valuable donor data but potentially weaker security defenses. Here are five essential cybersecurity practices every non-profit should implement:

1. Multi-Factor Authentication (MFA)

Multi-factor authentication adds an extra layer of security beyond just passwords. Even if a password is compromised, MFA requires a second form of verification (like a code sent to your phone) before granting access.

Why it matters for non-profits: Donor databases, financial records, and grant information are all high-value targets. MFA significantly reduces the risk of unauthorized access.

How to implement: Both Google Workspace and Microsoft 365 include built-in MFA options. Enable it for all staff accounts, especially those with administrative privileges.

2. Regular Security Training

Your staff is your first line of defense against cyber threats. Regular training helps everyone recognize phishing emails, suspicious links, and other common attack vectors.

Why it matters for non-profits: Many cyber attacks succeed through social engineering rather than technical exploits. A well-trained team can prevent most attacks before they start.

How to implement: Conduct quarterly security awareness sessions. Use real-world examples relevant to your organization. Make it engaging, not scary.

3. Automated Backup Systems

Regular, automated backups ensure you can recover from ransomware attacks, hardware failures, or accidental deletions without losing critical data.

Why it matters for non-profits: Losing donor records, grant applications, or financial data can be devastating. Backups are your insurance policy.

How to implement: Use cloud-based backup solutions that automatically back up daily. Test your backups quarterly to ensure they work when needed. Follow the 3-2-1 rule: 3 copies of data, 2 different media types, 1 offsite copy.

4. Software Updates and Patch Management

Keeping software up-to-date closes security vulnerabilities that attackers actively exploit.

Why it matters for non-profits: Many successful attacks exploit known vulnerabilities in outdated software. Regular updates are one of the most effective security measures you can take.

How to implement: Enable automatic updates wherever possible. For critical systems, establish a monthly patch review process. Don’t ignore those update notifications!

5. Access Control and Privilege Management

Not everyone in your organization needs access to everything. Implement the principle of least privilege: people should only have access to the systems and data they need for their specific roles.

Why it matters for non-profits: Limiting access reduces the potential damage from both external attacks and internal mistakes. If an account is compromised, the attacker’s access is limited.

How to implement: Review user permissions quarterly. Remove access for departed staff immediately. Use role-based access controls in your key systems.

Getting Started

These five practices form the foundation of a strong cybersecurity posture. While implementing them all at once might seem overwhelming, start with the highest-impact items first (we recommend MFA and backups) and build from there.

Remember: cybersecurity isn’t about being perfect—it’s about being prepared and making yourself a harder target than the next organization.

Need help implementing these practices? IT Solutions specializes in helping non-profits build robust, budget-friendly security programs. Contact us to learn more about our cybersecurity services.